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Paper w78-2011-Paper-94:
An Approach to Capture Facility Maintenance and Repair Information to Store Change History

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A Akcamete

An Approach to Capture Facility Maintenance and Repair Information to Store Change History

Abstract: During operations, changes happen to facilities frequently due to maintenance and repair (M&R)work, upgrades and renovations. Consequently, corresponding facility information needs to be updatedso as to provide reliable information to facility operators and managers. Moreover, the record offacility changes is necessary to understand the patterns of failures and to support proactivemaintenance decisions. Therefore, there is a need to enable storing of the information about suchchanges at the time that they occur. In current practice, facility documents are not frequently updatedand a complete history of changes is not available for supporting facility management decisions. Theauthors_ objective is to streamline the capturing of M&R information when these activities areperformed, so as to have a history of facility changes that can be used to understand how a building isdeteriorating and to support facility information updates. By observing M&R work records, weidentified the need for capturing different types of facility and change information for different typesof M&R work. Moreover, we observed the need for a spatial database to support pattern analysis byidentifying clusters that may not be found by using traditional databases. We developed a taxonomy ofM&R work that classifies various types of work on different types of facility components and listsassociated information modules that represent data required to be collected in the field. This approachenables a formal approach for capturing change information as a result of M&R work by providingcustomized templates for each type of work. The focus of this paper is to present the need forcustomization of information capture templates. The paper also gives a description of the approach offormally generating customized templates based on a taxonomy of M&R work and linking thecaptured history information with a facility information model. Enabling such a linkage will be thefirst step towards reasoning about the M&R history in order to analyze how a building deteriorates,identify problems in the building, and inform the users of facility information update needs.

Keywords: Facility maintenance, maintenance changes, change history, maintenance planning


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